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March 10, 2009 Regular meeting minutesThe regular meeting of the Ward County Commission was called to order by Chairman Christianson at 9:00 a.m. with Comms. Fjeldahl, Erickson and Nybakken present. Also present were Auditor/Treasurer Devra Smestad; and State's Attorney Roza Larson.Smestad presented additions to the agenda. With R. Larson and Director of Tax Equalization Mike Vendsel appearing for comment, it was moved by Comm. Erickson, seconded by Comm. Nybakken to approve the agenda with additions. Roll call vote: all present voted yes; motion carried. Moved by Comm. Fjeldahl, seconded by Comm. Erickson to approve the minutes of the February 17, 2009 regular meeting. Roll call vote: all voted yes; motion carried. Smestad then presented the bills. It was moved by Comm. Erickson, seconded by Comm. Nybakken to approve the Social Service bills of $11,057.99 and the regular bills totaling $273,853.24 Roll call vote: all present voted yes; motion carried. District Court Administrator Carolyn Woolf then appeared regarding the Public Administrator contract. It was moved by Comm. Nybakken, seconded by Comm. Erickson to authorize the Chairman’s signature on the contract appointing Mark Westereng to a four year position as Public Administrator. It was then moved by Comm. Erickson, seconded by Comm. Fjeldahl to table the motion until a review of the previous contract could be completed. Roll call vote to table: all present voted yes; motion carried. Vendsel then appeared with items for information and action. It was moved by Comm. Erickson, seconded by Comm. Nybakken to approve the following plat application, as recommended by the Township Board, Water Resource Board and Planning Commission, for Kristen Schepp Section 4-156-84. Roll call vote: all present voted yes; motion carried. It was then moved by Comm. Nybakken, seconded by Comm. Erickson to approve: three applications for abatement and/or correction of errors of assessments; two applications for homestead credit; two applications for two year new construction exemption; and two applications to remove mobile homes from the tax roll. Roll call vote: all present voted yes; motion carried. It was then moved by Comm. Erickson, seconded by Comm. Nybakken to approve the request of the ND State Water Commission for a special use permit to construct a 1,000,000 gallon potable water reservoir on the SE 16-160-88 as recommended by the Ward County Planning Commission. Roll call vote: all present voted yes; motion carried. Discussion was held on the two year new construction exemption guidelines. It was moved by Comm. Nybakken, seconded by Comm. Erickson to accept and approve the Application for New Single Family 2 Year Partial Property Tax Exemption. Roll call vote: Comms. Nybakken, Erickson and Christianson voted yes, Comm. Fjeldahl voted no; motion carried. With D. Larsen appearing for comment, it was moved by Comm. Erickson, seconded by Comm. Nybakken to send a letter to Ward County Legislators and members of the House Political Subdivisions Committee expressing support of SB 2027. Roll call vote: Comms. Erickson, Nybakken, and Christianson voted yes, Comm. Fjeldahl voted no; motion carried. Recorder Sheila Dalen then appeared regarding Passport Day in the USA to be held on March 28, 2009. Board consensus was to allow Dalen to participate in the event; to set up in the Ex-Servicemen’s Room without the need for security at the front door. Smestad then presented items for information and action. With D. Larsen and R. Larson appearing for comment it was moved by Comm. Erickson, seconded by Comm. Fjeldahl to receive and file the following correspondence: Richard Sabol; NTEC; US Dept. of Interior; Garrison Diversion; Chief Deputy Hunt; Ackerman-Estvold Engineering; EAP; State's Attorney Larson; and ND DOT. Roll call vote: all present voted yes; motion carried. It was moved by Comm. Nybakken, seconded by Comm. Erickson to receive and file the January financial report. Roll call vote: all present voted yes; motion carried. Moved by Comm. Erickson, seconded by Comm. Nybakken to receive and file the pledged securities, investments and checking accounts report as of December 31, 2008. Roll call vote: all present voted yes; motion carried. It was moved by Comm. Erickson, seconded by Comm. Nybakken to remove the Public Administrator contract discussion from the table. Roll call vote: all present voted yes; motion carried. With R. Larson and Woolf again appearing it was moved by Comm. Nybakken, seconded by Comm. Erickson to authorize the Chairman’s signature on a four year contract with Mark Westereng for services as Public Administrator at $2,000 per month, with annual review. Roll call vote: Comms. Nybakken, Erickson and Christianson voted yes, Comm. Fjeldahl voted no; motion carried. Tam Black, President of Montana History Research, Inc. then appeared regarding her request for donation of four volumes of Polk Directories currently owned by Ward County. It was moved by Comm. Nybakken, seconded by Comm. Fjeldahl to deny the request to donate the volumes as Ward County has the only complete printed set known to exist. Roll call vote: all present voted yes; motion carried. Moved by Comm. Erickson, seconded by Comm. Nybakken to approve a raffle permit application from Western ND Golf, Inc. for August 20 to 23 with prizes totaling $1,100. Roll call vote: all present voted yes; motion carried. With R. Larson appearing for comment it was moved by Comm. Fjeldahl, seconded by Comm. Nybakken to reject all bids received for 40 acres of pasture in Spring Lake Township and reopen the bidding process with a deadline of March 31. Roll call vote: all present voted yes; motion carried. With Jail Commander Penny Erickson appearing for comment it was moved by Comm. Fjeldahl, seconded by Comm. Erickson to approve the 2009 contracts for boarding of Minot, Kenmare, Surrey, and Burlington City prisoners in the Ward County Jail. Roll call vote: all present voted yes; motion carried. It was moved by Comm. Erickson, seconded by Comm. Nybakken to reappoint Scott Newcomb to a six year term on the Ward County Special Assessments Committee. Roll call vote: all present voted yes; motion carried. Moved by Comm. Nybakken, seconded by Comm. Erickson to reappoint Earl Allen, David Kopp and Teal Myre to four year terms on the Ward County Planning Commission. Roll call vote: all present voted yes; motion carried. Chairman Christianson requested that discussion on the two year exemption from paving of the north Courthouse parking lot be placed on the April 7 agenda. Moved by Comm. Erickson, seconded by Comm. Nybakken to approve the request of the Minot Committee for the National Day of Prayer to hold a prayer rally on the Courthouse steps on May 7, 2009 at Noon. Roll call vote: all present voted yes; motion carried. Moved by Comm. Erickson, seconded by Comm. Fjeldahl to approve the following applications for payroll amendment: Jamie Williams – Sheriff’s Office; Jill R Muhle – Social Services; Jenny L Striha – Social Services; Scott Erb – Sheriff’s Office; Todd Palumbo – Sheriff’s Office. Roll call vote: all present voted yes; motion carried. Moved by Comm. Erickson, seconded by Comm. Fjeldahl to authorize the Chairman’s signature on a letter to Legislators from the ND Association of Oil & Gas Producing Counties regarding the support of bills that would remove the county production caps in the 5 percent oil and gas gross production tax and increase the funding for the energy impact office. Roll call vote: all present voted yes; motion carried. Chairman Christianson informed the Board that he had received information from the Boys Ranch for a pass-through grant and that he had forwarded the information to State's Attorney Larson for review prior to the next meeting. D. Larsen then appeared with items for information and action. Discussion was held on the rejection of the state to add the section of 55th St and area where the proposed NE bypass would be to the state system. At 10:26 a.m. Comm. Fjeldahl left the meeting to attend a funeral. It was moved by Comm. Nybakken, seconded by Comm. Erickson to authorize the County Engineer to proceed with bidding an overlay on County Road 14 and seal coats on County Road 23 north and south. Roll call vote: all present voted yes; motion carried. It was moved by Comm. Nybakken, seconded by Comm. Erickson to deny the request of Duane Endresen for reimbursement for snow removal he did on County Road 20 due to the fact that he was not asked for his assistance. Roll call vote: all present voted yes; motion carried. D. Larsen informed the Board that he would send a letter to Endresen. Chairman Christianson informed the Board that he would begin working to schedule tours of the buildings proposed to the County for purchase/lease. At 10:34 a.m. with no further business it was moved by Comm. Nybakken, seconded by Comm. Erickson to adjourn the meeting. ACCEPTED AND APPROVED THIS 17th DAY OF MARCH, 2009. s/ Bruce I Christianson, Chairman Ward County Board of Commissioners ATTEST: s/ Devra Smestad, Auditor/Treasurer Ward County |
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