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December 7, 2010 Regular meeting minutesMinutes of the Board of Ward County Commissioners
December 7, 2010
The regular meeting of the Ward County Commission was called to order by Auditor/Treasurer Smestad at 9:00 a.m. with Comms. Fjeldahl, Gruenberg, Christianson, Erickson and Nybakken present. Also present were Engineer Dana Larsen and State's Attorney Roza Larson.
Smestad opened nominations for Chairman. Comm. Gruenberg nominated Comm. Fjeldahl; Comm. Nybakken nominated Comm. Gruenberg as Chairman. Christianson moved nominations cease. Roll call vote on nomination for Fjeldahl as Chairman: Comm. Gruenberg voted yes, Comms. Christianson, Erickson, Nybakken and Fjeldahl voted no. Roll call vote on nomination for Gruenberg as Chairman: Roll call vote: all voted yes; motion carried. Smestad passed the gavel to Chairman Gruenberg.
Comm. Nybakken nominated Comm. Fjeldahl; Comm. Christianson nominated Comm. Nybakken as Vice Chairman. Hearing no further nominations; roll call vote on the nomination for Fjeldahl as Vice Chairman: Comms. Nybakken, Erickson, Fjeldahl and Gruenberg voted yes, Comm. Christianson voted no. Comm. Fjeldahl was declared Vice Chairman.
Motion by Comm. Christianson, seconded by Comm. Fjeldahl to approve the minutes of the November 16, 2010 regular meeting with the correction to add Comm. Gruenberg to the present roll and the November 22nd and 30th special meetings. Roll call: all voted yes; motion carried.
Smestad presented the bills. Motion by Comm. Christianson, seconded by Comm. Erickson to approved the 2010 Social Welfare bills of $45,739.39 and the regular bills totaling $190,347.94. Roll call: all voted yes; motion carried.
Engineer Dana Larsen appeared. Motion by Comm. Erickson, seconded by Comm. Fjeldahl to approve the County Highway Department to enter into a lease purchase agreement with Asphalt Zipper Inc. to lease to own an AZ-500B Asphalt Zipper, over five years, with costs not to exceed $20,000 annually. Roll call: all voted yes; motion carried.
Motion by Comm. Erickson, seconded by Comm. Nybakken to approve the purchase of three computers from Dell for $7,763.44. Roll call: all voted yes; motion carried.
Director of the Housing Authority Tom Pearson, appeared to give the commission the House Authority annual report.
Jason Vaagen appeared for the Safe Routes to School Grant. Motion by Comm. Erickson, seconded by Comm. Fjeldahl to approve the grant application for the City of Surrey. Roll call: all voted yes; motion carried.
Steve Ohly presented the new proposed dental plan for Ward County Employees. Motion by Comm. Nybakken, seconded by Comm. Christianson to accept the new dental plan for the Ward County Employees. Roll call: all voted yes; motion carried.
Brian Osowski of Osowski Business Consulting appeared.
At 9:48 a.m., Chairman Gruenberg opened a public hearing regarding Forward Building Investments, LLC Project’s approval of recovery bonds. No one appeared to speak for or against the issue. Motion by Comm. Fjeldahl, seconded by Comm. Erickson to close the public hearing. At 9:50 a.m. Chairman Gruenberg adjourned the public hearing. Motion by Comm. Erickson, seconded by Comm. Nybakken to approve the Recovery Bond Resolution for Forward Building Investments, LLC Project’s not to exceed $675,000. Roll call: all voted yes; motion carried.
At 9:51 a.m., Chairman Gruenberg opened a public hearing regarding Minot Commercial Properties, LLC Project approval of recovery bonds. No one appeared to speak for or against the issue. Motion by Comm. Christianson, seconded by Comm. Nybakken to close the public hearing. At 9:56 a.m. Chairman Gruenberg adjourned the public hearing. Motion by Comm. Christianson, seconded by Comm. Erickson to approve the Recovery Bond Resolution for Minot Commercial Properties, LLC Project not to exceed $775,000 for Series 2010A and $860,000 for Series 2010B. Roll call: all voted yes; motion carried.
At 9:57 a.m., Chairman Gruenberg opened a public hearing regarding IRET Properties approval of the issuance of recovery bonds. No one appeared to speak for or against the issue. Motion by Comm. Nybakken, seconded by Comm. Erickson to close the public hearing. At 10:02 a.m. Chairman Gruenberg adjourned the public hearing. Motion by Comm. Nybakken, seconded by Comm. Christianson to approve the Recovery Bond Issuance for IRET Properties not to exceed $5.5 million. Roll call: all voted yes; motion carried.
Emergency Manager, Al Reynolds appeared. Motion by Comm. Christianson, seconded by Comm. Erickson to approve and sign the Motorola Agreement. Roll call: all voted yes; motion carried.
Reynolds also updated the Board on the 2004 FEMA Flood audit and concerns with State processing project worksheets before signed by the Township.
Director of Tax Equalization, Mike Vendsel appeared. Motion by Comm. Fjeldahl, seconded by Comm. Erickson to approve the following application for abatement and/or correction of errors of assessment:
The following properties are owned by the City of Minot and need to be removed from the 2010 tax roll:
The following property escaped assessment for 2010 due to a split error and needs to be added to the 2010 tax roll:
The following property was previously owned by a tax exempt entity:
The following property owners qualify for the surviving spouse wheelchair exemption:
The following property owners qualify for the disabled veteran’s credit:
The following property owners qualify for the homestead credit:
Roll call: all voted yes; motion carried.
Vendsel presented the plats recommended for approval by the Ward County Planning Commission. Motion by Comm. Erickson, seconded by Comm. Fjeldahl to approve the following plat application as recommended by the Township Board, the Water Resource Board and the Ward County Planning Commission: Enbridge Pipelines Outlot 1 in Government Lot 2 Section 7-159-88 (Baden Township). Roll call: all voted yes; motion carried.
Motion by Comm. Erickson, seconded by Comm. Nybakken to approve the following zone request change from A-1 (Agricultural) to R-1 (Residential) as recommended by the Township Board, the Water Resource Board and the Ward County Planning Commission: Alan Hulberg and Joel and Kristi Hanson Outlot 5 of SWSW Section 2-153-83 (Freedom Township). Roll call: all voted yes; motion carried.
Motion by Comm. Christianson, seconded by Comm. Erickson to approve the first reading of the Cabaret Resolution (Zoning Resolution #2) and a tree set back from roads and section lines and a 100 year flood zone, floodway and recorded flowage easements by required on final plats (Zoning Resolution #6). Amended motion by Comm. Fjeldahl, seconded Comm. Nybakken that the Resolution be reworded to change the age requirement from 18 to 21.Roll call on the Amended motion: Comm. Fjeldahl, Nybakken, Gruenberg voted yes; Comm. Christianson and Erickson voted no; motion carried. Roll call on the original motion as amended: all voted yes; motion carried.
At 10:34 a.m. the meeting was recessed.
At 10:39 a.m. the meeting was reconvened.
Comm. Erickson presented the recommendations from the Personnel Committee. Motion by Comm. Christianson, seconded by Comm. Nybakken to approve the personnel recommendation that States Attorney Larson be paid at the 2011 budgeted amount of $88,802 and incoming Sheriff Kukowski be paid at the 2011 budgeted amount of $89,828. Roll call: Comm. Christianson, Nybakken, Erickson, and Gruenberg voted yes; Comm. Fjeldahl voted no; motion carried.
Auditor Smestad then presented items to the Board.
Motion by Chairman Fjeldahl, seconded by Comm. Christianson to approve the Board meeting times for 2011 as the first and third Tuesdays of each month at 9:00 a.m. Roll call vote: all voted yes; motion carried.
Motion by Comm. Nybakken, seconded by Comm. Fjeldahl to approve the agenda - order of business for the Board. Roll call vote: all voted yes; motion carried.
Motion by Comm. Fjeldahl, seconded by Comm. Nybakken to authorize the Chairman to sign the agenda-order of business. Roll call vote: all voted yes; motion carried.
Auditor/Treasurer Devra Smestad appeared. Motion by Comm. Erickson, seconded by Comm. Nybakken to receive and file the following correspondence: Russ Reid – Funding for road improvements; ND Industrial Commission – Recovery zone facility bond allocations; Steve Engen – Adult & Juvenile facilities inspections; Brian Bjella – Enbridge Pipeline applications (on Comm. Table); Brian Osowski – Recovery zone facility bonds requests & issuances; Alvin Wollan – medical bill to City of Minot; NDDOT – traffic counts; SWCA – environmental assessment for new wells; Lowell Joerg – 1938 card of courthouse. Roll call: all voted yes; motion carried.
Motion by Comm. Erickson, seconded by Comm. Nybakken to approve the duplicate warrant request. Roll call: all voted yes; motion carried.
Motion by Comm. Christianson, seconded by Comm. Fjeldahl to approve the gaming site authorization application for Minot Hockey Boosters at Speedway. Roll call: all voted yes; motion carried.
Motion by Comm. Erickson, seconded by Comm. Nybakken to approve the gaming permit authorization application for MSU Men’s Hockey Club. Roll call: all voted yes; motion carried.
Motion by Comm. Fjeldahl, seconded by Comm. Nybakken to approve the Quit Claim Deeds on tax foreclosed properties redeemed by the following owners:
Name of Purchaser Description
James R Coffey E2SW lots 3&4
BU 070030000000 Sec 7-154-84 Burt Township
Roll call: all voted yes; motion carried.
Motion by Comm. Erickson, seconded by Comm. Fjeldahl to approve the following Tax Deeds for properties sold at tax sale November 16, 2010:
Name of Purchaser Description Price and Terms
Tim & Kathy Thompson Killians Plat Blk 4 Ls W’ly 75’ $575.00 – check 4003
DB140050400001 and Hwy Donnybrook City
Robert Sandstrom Por 100’ x 181’ SWSW $250.00 – cash
FO32005U020000 Sec 32-156-85 Foxholm Twp
D.G. & B.L Amundson Olt 6 NE Ls Lot A & Steens 4th $500.00 – check 12547
BT020990000061 Sec 2-155-84 Burlington Twp
Megan Cleary Check 1051 $850.00
BT01005U040000 Por SENW in Loop of River
Sec 1-155-84 Burlington Twp
EL180010600170 Niobe Lots 16 & 17 Blk 6
Sec 18-160-89 Elmdale Twp $605.00
KM180110200110 Northwood Hgts Addn Lot 11 Blk 2
Kenmare City $205.00
KM180110200120 Northwood Hgts Addn Lot 12 Blk 2
Kenmare City $205.00
KM190080000110 Tolleys 2nd Addn Lot 11
Kenmare City $105.00
RD000010200050 Original Ryder Lot 5 Blk 2
Ryder City $205.00
RD000010200090 Original Ryder Lot 9 Blk 2
Ryder City $205.00
RD000010200120 Original Ryder Lot 12 Blk 2
Ryder City $205.00
RD000012200080 Original Ryder Lot 8 Blk 22
Ryder City $205.00
RD000013500060 Original Ryder Lots 4, 5, & 6 Blk 35
Ryder City $605.00
RD000013500120 Original Ryder Lot 12 Blk 35
Ryder City $205.00
Roll call: all voted yes; motion carried.
Motion by Comm. Christianson, seconded by Comm. Fjeldahl to approve the Tax Deeds for property sold after the tax sale:
Name of Purchaser Description Price and Terms
Kenmare City Ward Co Replat Por Neiderriters Plat $100.00 ck 37905
KM000102300000 Blk 23, Kenmare City
Kenmare City Ward Co Replat Por Neiderriters Plat $100.00 ck 37905
KM000102400000 Blk 24, Kenmare City
Kenmare City Ward Co Replat Por Neiderriters Plat $100.00 ck 37905
KM000102500000 Blk 25, Kenmare City
Roll call: all voted yes; motion carried.
Motion by Comm. Christianson, seconded by Comm. Nybakken to approve the budget amendment request from the Park Board to increase the expenditure account by $3,000 from 2009 carry over for the replacement of fence at Old Settlers Park. Roll call: all voted yes; motion carried.
Motion by Comm. Christianson, seconded by Comm. Fjeldahl to accept the resignation letter from Shirley Lindquist for the Ward Co. Public Library Board. Roll call: all voted yes; motion carried.
Motion by Comm. Fjeldahl, seconded by Comm. Erickson to approve the request to move year-end payroll to December 23, 2010. Roll call: Comms. Fjeldahl, Erickson, Nybaaken and Gruenberg voted yes, Comm. Christianson voted no; motion carried.
Motion by Comm. Christianson, seconded by Comm. Erickson that the following payroll amendment be approved: Scott Gochanour – Sheriff’s Department – (Level 22). Roll call: all voted yes; motion carried.
At 11:13 a.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 21st DAY OF DECEMBER, 2010.
s/ Jerome Gruenberg
Chairman, Ward County Board of Commissioners
ATTEST:
s/ Devra Smestad
Auditor/Treasurer, Ward County
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