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August 2, 2011 Regular Commission MeetingMinutes of the Board of Ward County Commissioners
August 2, 2011
The regular meeting of the Ward County Commission was called to order by Chairman Gruenberg at 9:00 a.m. with Comms. Fjeldahl, Erickson, Christianson and Nybakken present. Also present was Highway Engineer Dana Larsen, States Attorney Roza Larson, and Auditor/Treasurer Devra Smestad.
Human Resources Coordinator Colleen Houmann introduced the new Ward County Library Administrator, Linda Mahon.
Moved by Comm. Nybakken, seconded by Comm. Erickson to approve the agenda with additions or corrections. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken to approve the minutes of the July 19, 2011 regular meeting. Roll call: all voted yes; motion carried.
Smestad presented the bills. Moved by Comm. Fjeldahl, seconded by Comm. Nybakken to approve 2011 Social Welfare bills of $39,585.83 and the regular bills totaling $515,070.41. Roll call: all voted yes; motion carried.
Highway Engineer Dana Larsen appeared. Moved by Comm. Christianson, seconded by Comm. Fjeldahl to approve the request for proposals for sections of County Road 9, 14, & 22. Roll call: all voted yes; motion carried.
Larsen advised the Commission of the difficulty in obtaining contractors willing to bid on projects. He has 8 projects currently out for bid and has received no response on any of them. He is hoping to schedule a Highway Department meeting as soon as a few proposals come in.
Larsen also updated the Commission on the 55th Street bypass project. He reassured the Commission that, at this time, funding is still available for this project, even though there is pending legal action against it.
Interim Emergency Manager Amanda Schooling appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to accept the ND DES Emergency Management Performance Grant and authorize the Chairman to sign. Roll call: all voted yes; motion carried.
Moved by Comm. Fjeldahl, seconded by Comm. Nybakken to provide the Ex Serviceman’s Room as the new Emergency Recovery Center from August 6th until September 17th, 2011, Monday through Saturday 7:00 a.m. to 7:00 p.m. and have the Auditor/Treasurer deal with any scheduling conflicts that may occur. Roll call: all voted yes; motion carried.
Sheriff Steve Kukowski appeared. Moved by Comm. Erickson, seconded by Comm. Nybakken to create space in the Northwest corner of the County North Building for storing evidence, and to approve the fencing quote from Dakota Fence in the amount of $6,300.00. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the Sheriff having a cash box to pay informants, in the amount approved in the annual budget of the Sheriff’s Department; with random audits being done by the Auditor/Treasurer’s Office. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the contract between the Ward County Jail and Reliance Telephone for the prisoners’ phone and authorize the Chairman to sign. Roll call: all voted yes; motion carried.
Director of Tax Equalization Mike Vendsel appeared. Moved by Comm. Christianson, seconded by Comm. Nybakken to approve applications for abatement and/or correction of errors of assessments:
The following properties were purchased from the county and need to be assigned value for 2011:
The following properties escaped assessment for 2011 and need to be added to the tax roll:
The following properties are owned by a tax exempt entity and require adjustments to values to 2011:
The following have provided documents and qualify for the two year new construction exemption:
The following properties no longer qualify for the two year new construction exemption as they are the second owners after the builder:
Remove the veteran’s exemption as the property was sold on April 29, 2011 and no longer
qualifies for the exemption: Joseph Hess 01 10th Ave SE Minot MI241200900012.
The following properties no longer qualify for the disabled veteran’s exemption as the applicant
does not reside in the home:
The following have provided documents and qualify for the disabled veteran’s exemption:
The following have provided documents and qualify for the homestead credit exemption:
The following property qualifies for the blind exemption:
Roll call: all voted yes; motion carried.
Zoning Administrator/Building Inspector Mitch Flanagan appeared and presented the plats recommended for approval by the Ward County Planning Commission. Moved by Comm. Christianson, seconded by Comm. Fjeldahl to approve the following plat applications as recommended by the Township Board, the Water Resource Board and the Ward County Planning Commission: Dry Creek Properties, LLC, Outlot 47 of SENW Section 4-154-82, Sundre Township; Norman Sollid on behalf of Richard and Marianne Podruchny, Outlot 2 of the NWSW Section 20-151-83, Rushville Township; Cleone and Tim Kolbo, Outlot 2 of a Unplatted portion of the SWSE Section 9-159-88, Baden Township. Roll call: all voted yes; motion carried.
Moved by Comm. Fjeldahl, seconded by Comm. Nybakken to waive the permit fees to rebuild for those residents affected by the 2011 Flood. Roll call: all voted yes; motion carried.
General Sagsveen appeared and discussed with the Commission the demolition of Mobile Homes in Ward County and the reports of price gouging by landlords and other businesses.
Jeff Shaw, Vice President of Disaster Recovery Division for Adjusters International appeared and presented what his company could do to assist Ward County in the recovery process.
Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to receive and file the following correspondence: ND Gov. Dalrymple – Resolution suspending property abatements; SWCA – Environmental Assessments; Dr. J. David Jones – Historical Society; Sheriff Kukowski – June Monthly Report; Enbridge – Beaver Lodge Loop Project; NDSU Extension – 4-H Family & Friends BBQ; Minot Chamber – Legislature Tour. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Fjeldahl to approve the Raffle permit application for St Mary’s Church and the Alcohol License for Behm’s Enterprises. Roll call: all voted yes; motion carried.
Smestad informed the Commission that Volunteers are not covered under the Bremer Insurance umbrella plan and there has been no proposed MOU submitted from Lutheran Disaster Response.
Moved by Comm. Nybakken, seconded by Comm. Christianson to approve the Liaison Committee’s recommendation for the 2012 E-911 Proposed Budget. Roll call: all voted yes; motion carried.
Comm. Fjeldahl presented the Personnel Committee’s report for informational purposes only.
The Commission set the time for interviews for the Emergency Manager positions. Interviews will be held on August 5th, 2011 beginning at 8:30 a.m. with each interview time being approximately 30 minutes.
Moved by Comm. Christianson, seconded by Comm. Nybakken to set the per diem ($6, $9, & $15), travel ($69.30), and mileage ($.51 per mile) rates for Ward County to match the North Dakota State rate. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Fjeldahl to approve the advertisement of the 2 Committee Seats on the North Dakota State Fair Board which are to expire in September 2011. Roll call: all voted yes; motion carried.
The Commission requests 2 “Buckle Up” signs from the ND DOT through their Traffic Safety Program.
Moved by Comm. Christianson, seconded by Comm. Erickson that the following payroll amendments be approved: Linda Mahon – Library Administrator – Library (Level 21); Patrick Luks – Sheriff’s Department – Patrol Deputy (Level 19). Roll call: all voted yes; motion carried.
Comm. Christianson left the meeting at 10:47 a.m.
The Commission discussed with Dana Larsen Ward County’s direction in the Flood Recovery efforts and ideas for flood prevention. Comm. Gruenberg will discuss with the Ward County Water Resource Board in having a joint meeting.
At 11:06 a.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 16th DAY OF AUGUST, 2011.
s/ Jerome Gruenberg
Chairman, Ward County Board of Commissioners
ATTEST:
s/ Devra Smestad
Auditor/Treasurer, Ward County
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