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February 15, 2011 Regular Meeting MinutesMinutes of the Board of Ward County Commissioners
February 15, 2011
The regular meeting of the Ward County Commissioner was called to order by Chairman Gruenberg at 9:00 a.m. with Comms. Christianson, Erickson, and Nybakken present. Also present were Highway Engineer, Dana Larsen, States Attorney Roza Larson, and Auditor/Treasurer Devra Smestad.
Moved by Comm. Nybakken, seconded by Comm. Erickson to approve the agenda with additions or corrections. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken to approve the minutes of the February 1, 2011 regular meeting and February 3, 2011 special meeting. Roll call: all voted yes; motion carried.
Smestad presented the bills and requested to add Pro Group, LLC for special order down payment in the amount of $13,904.00 and NDACo for estimated workers compensation in the amount of $79,040.53. Moved by Comm. Erickson, seconded by Comm. Nybakken to approved the 2011 Social Welfare bills of $9,883.64, Human Services bills of $44,045.92 and the regular bills totaling $407,771.04. Roll call: all voted yes; motion carried.
Emergency Manger, Alan Reynolds appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to approve and sign the Declaration of Flood disaster for Ward County. Roll call: all voted yes; motion carried.
Captain, Bob Barnard and IT Admin., Jason Blowers appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to reconsider the motion made in the February 1, 2011 (Moved by Comm. Fjeldahl, seconded by Comm. Erickson to purchase four new cameras in the Courthouse, a DVR, and Cable plus the relocation of the DVR in the amount of $6,775.95 with the funds to be paid from the Commissioners Contingency Fund). Roll call: all voted yes; motion carried. The Commissioners asked Captain Barnard and Mr. Blowers to go and open the proposals received and return with the results.
Highway Engineer, Dana Larsen appeared. Dana updated the Commissioners on the snow removal throughout the County.
Moved by Comm. Nybakken, seconded by Comm. Erickson to approve the purchase of a New Holland tractor from Magic City Implement in the amount of $83,750. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken, to approve the purchase of a pull type Rubber Tire Roller from Swanston Equipment in the amount of $17,000. Roll call: all voted yes; motion carried.
Recorder, Sheila Dalen appeared. Moved by Comm. Nybakken, seconded by Comm. Erickson to approve the advertising and the hire of a temporary worker for the Recorder office and to amend the following line items in her budget: Salary - $7655; Social Security - $475; Medicare - $111; for the total amendment of $8,241.00. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken to approve the purchase of the upgrade of software and hardware for the Recorders Office, the initial $50,000 payment; and authorize the Chairman to sign the contract with Tyler Technologies. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to receive and file the letter from North Dakota Recorders Information Network and to approve the deposit of the refund in the amount of $8,806.68 into the Document Preservation Fund. Roll call: all voted yes; motion carried.
Captain, Bob Barnard and IT Admin., Jason Blowers re-appeared with the security camera proposal results.
Moved by Comm. Christianson, seconded by Comm. Erickson to amend the reconsidered motion to take proposals for four security cameras, a DVR, and cable with funds to be paid from the Commissioners Contingency Fund. The following proposals were received: Northwest Projector ($4,981.00); Main Electric Construction Inc. ($10,145.00); The Computer Store ($6,197.00); Ebel Security – Proposal 1 ($9,424.65); Ebel Security – Proposal 2 ($7,645.90). Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the proposal from Northwest Projector in the amount of $4,981.00. Roll call: all voted yes; motion carried.
Director of Tax Equalization Mike Vendsel appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to approve the following applications for abatement and/or correction of errors of assessments:
The following qualify for disabled veteran exemption:
The property owner qualifies for the homestead credit exemption:
Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Erickson to file and receive the correspondence from financial Consultants Dougherty & Company LLC and PFM Group. Roll call: all voted yes; motion carried.
Smestad then presented items to the Board.
Moved by Comm. Erickson, seconded by Comm. Nybakken to receive and file the following correspondence: Arrow Service Team – cleaning & restoration services; ND Insurance Dept. – Flood insurance; Crowley/Fleck Attorneys – Enbridge Pipelines; ND State Land Dept. – Oil & Gas Impact Grant; ND Dept. of Health – Transfer station permit renewal; SWCA – environmental assessment; ND Dept of Health – closer of Douglas City inert landfill; Emergency Manager, Alan Reynolds – Letter to Townships. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken to receive and file the monthly reports including the Financial Report. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the Special Event Permit application from the VFW for an event on February 19, 2011. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the application for Gaming Site Authorization for the Sertoma Club at the All Seasons Arena. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the Raffle Permit for the Triple R Saddle Club. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the Amendment to the Detention Service Agreement and authorize the Chairman to sign. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken to approve the annual contracts from the Ward County Historical Society, Makoti Development Corp, and Minot Area Development Corporation. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Christianson to approve the County Deed for the tax foreclosed parcel sold on contract for deed that is now paid in full: Kenmare City KM000102600000 Ward Co Replat por Niederriters Plat All Block 26, Kenmare City. Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Christianson to send a letter of support for the Art Space Project addressed to Mr. Mike Anderson of the North Dakota Housing Finance Agency. Roll call: all voted yes; motion carried
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Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the recommended list of businesses to use as comparatives in the 2011 salary study and to request the benefit package as well. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to send back to the Department Heads and Personnel Committee the recommendation of the percentage increases based on merit and midpoint of range as well as the check boxes to deny or approve increase on the employee evaluation sheet. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the recommendation from the Burlington City Council to appoint Robert Kibler to the Burlington Planning Commission. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson that the following payroll amendments be approved: Cynthia Altschuler – Sheriff’s Department – Correctional Officer (Level 16); Ross Lakoduk – Sheriff’s Department – Correctional Officer (Level 16); Christopher Ray – Sheriff’s Department – Senior Correctional Officer (Level 18); Matthew Sinkhorn – Sheriff’s Department – Correctional Officer (Level 16). Roll call: all voted yes; motion carried.
At 10:07 a.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 1st DAY OF MARCH, 2011.
s/ Jerome Gruenberg
Chairman, Ward County Board of Commissioners
ATTEST:
s/ Devra Smestad
Auditor/Treasurer, Ward County
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