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June 21, 2011 Regular Meeting MinutesMinutes of the Board of Ward County Commissioners
June 21, 2011
The regular meeting of the Ward County Commission was called to order by Chairman Gruenberg at 9:00 a.m. with Comms. Fjeldahl, Erickson, Christianson and Nybakken present. Also present was Highway Engineer Dana Larsen, States Attorney Roza Larson, and Auditor/Treasurer Devra Smestad.
At 9:01 a.m. the meeting was recessed for the Board of Equalization Meeting.
At 9:03 a.m. the meeting was reconvened with all members present.
Moved by Comm. Erickson, seconded by Comm. Fjeldahl to approve the agenda with additions or corrections. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Nybakken to approve the minutes of the June 7, 2011 regular meeting, the June 7, 2011 Board of Equalization meeting, and the June 10, 2011 Special meeting. Roll call: all voted yes; motion carried.
Smestad presented the bills. Moved by Comm. Nybakken, seconded by Comm. Fjeldahl to approve 2011 Social Welfare bills of $21,842.73, the Human Service bills of $52,970.19 and the following regular bills totaling $183,195.24: (Insert bills) Roll call: all voted yes; motion carried.
NDSU Extension Agent Mike Rose appeared and introduced NDSU District Director Mike Hanson. Hanson discussed the process normally used to replace Mike Rose’s position. A screening committee, consisting of two Commissioners along with a few members from other Departments that work closely with NDSU Extension Services is established to screen and interview applicants with final decision being made by that committee. Comm. Nybakken and Comm. Fjeldahl volunteered for this committee.
Highway Engineer Dana Larsen appeared. Larson presented the proposal from Houston Engineering for the Emergency Relief work. Moved by Comm. Fjeldahl, seconded by Comm. Nybakken to accept Houston Engineering proposal for Emergency Relief work. Roll call: all voted yes; motion carried.
Larsen would like to schedule a tour of the Ward County roads but due to the dramatic change in the flood status, this will be rescheduled at another time.
Larsen provided the Commission with a flood update. Jay Crawford has accepted the position of Public Assistance Coordinator. This position will assist townships with FEMA applications.
As the flood waters continue through the County, road conditions worsen. Many projects that have had bids approved have been delayed due to weather and flood conditions.
Applications have been received for the Assistant Engineer and for the GIS position. Larsen hopes to have interviews in within the next few weeks.
Comm. Gruenberg updated the Commission on the Mandatory Evacuations in Ward County. Governor Jack Dalrymple has issued an order to evacuate areas in Ward County that are in the flood zones along the Souris/Mouse River. The evacuation will begin on Wednesday, June 22 in the following areas: 6:00 p.m. all areas between the City of Burlington and the City of Minot and 10:00 p.m. for all areas between the City of Minot and the City of Sawyer. Comm. Gruenberg stated that this evacuation is for everyone, whether you are a resident or a business, you are required to leave. Comm. Erickson stated that residents need to keep track of their children. If something bad was to occur, we do not want to see any lives lost.
Director of Tax Equalization Mike Vendsel appeared. Moved by Comm. Fjeldahl, seconded by Comm. Christianson to approve the following applications for abatement and/or correction of errors of assessments:
Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to deny the Special Use Permit submitted by Roger Johnson for Outlot 2 of SE Section 28-156-84, Kirklelie Township. Roll call: all voted yes; motion carried.
Zoning Administrator/Building Inspector Mitch Flanagan appeared and presented the plat recommended for approval by the Ward County Planning Commission. Moved by Comm. Christianson, seconded by Comm. Erickson to approve the following plat application as recommended by the Township Board, the Water Resource Board and the Ward County Planning Commission: Norm Sollid on behalf of Betty Friesen, Outlot 19 of NWNW Section 24-154-82, Sundre Township – approval based on Deed reflecting: Outlot19 shall only be accessed through Outlot 10 or 11; no additional access shall be added; Daryl Becker, Outlots 3&4 of SW, Section 1-153-82, Willis Township. Roll call: all voted yes; motion carried.
Comm. Christianson asked questions about the legal description on the Special Use permit application submitted by Frac Tech Services, LLC for the following property: SE S18-158-84W and the NE S19-158-84 W, Kirkelie Township. The legal description provided on the application does not match the area shaded on the plat map provided. Kristen Boen appeared and asked that the permit be approved and once an additional survey is complete, the application be then amended. Comm. Gruenberg stated that this would not be possible and she had to the end of the meeting to obtain a corrected legal description.
Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Erickson, seconded by Comm. Fjeldahl to accept the letter of resignation from Alan R. Reynolds effective June 20, 2011. Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Fjeldahl to appoint Amanda Schooling as the Interim Emergency Manager. Roll call: all voted yes; motion carried.
Human Resources Coordinator Colleen Houmann appeared to discuss advertising for the Emergency Manager Position. Moved by Comm. Christianson, seconded by Comm. Fjeldahl to authorize the Human Resources Coordinator to advertise for the Emergency Manager position two times with the Minot Daily News at a salary range of $44,113 to $55,141 with a deadline of July 15, 2011. Roll call: all voted yes; motion carried.
Smestad presented a grant award letter from the Homeland Security Division. Moved by Comm. Fjeldahl, seconded by Comm. Nybakken to authorize the chairman to sign. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the Temporary Emergency Management Contract with Karen Kempert but change acting EM to interim EM and authorize the chairman to sign. Roll call: all voted yes; motion carried.
Recorder Sheila Dalen appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to authorize Dalen to represent and vote on behalf of Ward County at the NACo 2011 annual conference and authorize the chairman to sign. Roll call: all voted yes; motion carried.
Auditor/Treasurer Devra Smestad presented items to the Board. Moved by Comm. Fjeldahl, seconded by Comm. Erickson to receive and file the following correspondence: SWCA – Environmental Assessments; Russ Reid – Federal Funding for Infrastructure Improvements; City of Minot – Annexations; City of Kenmare – Public Hearing; City of Minot – Annexations. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to receive and file the monthly reports including financial and sheriff’s report. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the fireworks permit for Shannon L Pearson, Marketing Director for the ND State Fair for July 30, 2011. Roll call: all voted yes; motion carried. Comm. Christianson asked that during the budgeting time, the Ward County fee structure be reviewed.
Moved by Comm. Christianson, seconded by Comm. Erickson to reappoint Hilman Anderson & Nancy Lockrem to the Ward County Reorganization Committee, Linda Anderson, to the Ward County Library Board, and Ken Kitzman to the Ward County Park Board. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the Joint Powers Agreement for Palmers 2nd Subdivision between Ward County and the City of Minot and authorize the Chairman to sign. Roll call: all voted yes; motion carried.
Smestad advised the Commission that the Elmer Jesme Conference at Metigoshe Twin Oaks on June 27, 2011 at 10:00 am has been canceled.
Moved by Comm. Christianson, seconded by Comm. Erickson that the following payroll amendments be approved: Ross Lakoduk – Sheriff’s Department- Correctional Officer (Level 16); Christopher Mettler – Sheriff’s Department – Senior Correctional Officer (Level 18). Roll call: all voted yes; motion carried.
Smestad presented the Miller Painting proposals for areas of the Jail. Moved by Comm. Fjeldahl, seconded by Comm. Nybakken to approve the Miller Painting proposals for painting the Recreational Area block wall at the top of the Jail building and the block walls on the very top of the Jail and by the air handlers. Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Christianson to approve the updated contract with United Mailing Service. Roll call: all voted yes; motion carried.
Kristen Boen reappeared with the corrected legal description for the special use permit for Frac Tech application. The corrected description is: E½SE¼ Section 18-156-84W and E½NE¼, that portion of E½SE¼ lying East of Highway 52 and West of the Railroad. Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the special use permit with the corrected legal description. Roll call: all voted yes; motion carried.
Commission decided to move the July 5th regular scheduled meeting to Thursday, July 7th at 9:00 a.m.
At 10:30 p.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 7th DAY OF JULY, 2011.
s/ Jerome Gruenberg
Chairman, Ward County Board of Commissioners
ATTEST:
s/ Devra Smestad
Auditor/Treasurer, Ward County
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