March 3, 2011 Special Meeting Minutes
Minutes of the Board of Ward County Commissioners
March 3, 2011
The special meeting of the Ward County Commissioner was called to order by Chairman Gruenberg at 9:00 a.m. with Comms. Christianson, Erickson, and Nybakken present to discuss building space needs. Comm. Fjeldahl attended via phone. Also present were Architect Don Davison and Auditor/Treasurer Devra Smestad.
Moved by Comm. Christianson, seconded by Comm. Nybakken to hire Public Financial Management Group as Ward County Financial Consultant. Roll call: all voted yes; motion carried. Devra will notify Mr. Myron Knutson of PFM and ask him to prepare a fee schedule for the new building project.
Architect Don Davison appeared. Don presented that MDU is still researching what they can do about their building and the moving of the underground line.
Comm. Christianson stated that there was no additional information on the neighborhood properties. He asked the commission to set a deadline of March 31, 2011 to get all negotiations in order. If this does not happen, to proceed with the building project with the land that the County already has.
Comm. Fjeldahl left the meeting at 9:24 a.m.
The Commission discussed the Citizen Committee Nominees. Comm. Christianson asked that the Commission define the charge/duties of this Committee.
The Citizen Committee will be given the duties of:
1. Familiarize themselves with the overall project.
2. Promotion of the office space needs of each Ward Co. Department.
3. Act as an advisory committee in the design, location, aesthetics and architecture of the final building. These meetings will be with the Commissioners and Architect and will meet 6 -8 times.
4. Auditor/Treasurer Smestad will be contacting those civic groups that we have not heard from and update that they have a little more time to submit a nominee.
The Commission discussed that they would like to approach the new building and remodeling of the current building as two separate projects for financing purposes.
The next Building Space Needs meeting will be Thursday, March 31, 2011 at 9:00 a.m.
At 9:39 a.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 15th DAY OF MARCH, 2011.
s/ Jerome Gruenberg
Chairman, Ward County Board of Commissioners
s/ Devra Smestad
Auditor/Treasurer, Ward County
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