March 31, 2011 Special Meeting Minutes

Minutes of the Board of Ward County Commissioners

March 31, 2011

 

The special meeting of the Ward County Commissioner was called to order by Chairman Gruenberg at 9:00 a.m. with Comms. Christianson, Erickson, and Nybakken present to discuss building space needs. 

 

Comm. Fjeldahl joined the meeting at 9:04 a.m.

 

Emergency Manager Alan Reynolds appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to approve and sign the Snow Emergency Declaration for Ward County. Roll call: all voted yes; motion carried.  

 

Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the estimated fee schedule as presented by PFM for the financial services for the new Courthouse building and to authorize the Auditor or Chairman to sign a contract.  Roll call: all voted yes; motion carried.         

 

Moved by Comm. Christianson, seconded by Comm. Nybakken to direct the Architect, Don Davison, to move into the final design plans for the new building located north of the existing Courthouse.  Roll call: all voted yes; motion carried.         

 

The Commission reviewed the list of Nominees for the Building Citizen’s Committee. Comm. Nybakken added John McMartin from the Chamber of Commerce. Comm. Christianson reminded the Commission that the criteria for the Citizen’s Committee was established in the March 3, 2011 meeting.  Comm. Fjeldahl recommended that the Commission select all members from the list of organizations plus four additional members.. Comm. Gruenberg recommended Chuck Leet to be added to the top of the list as a representative for small cities. Comm. Fjeldahl recommended Linda Anderson to represent the Library.  Comm. Gruenberg said there were a number of names at the bottom of the list that would represent the Realtors in Ward County.

 

Moved by Comm. Christianson to submit an invitation to the following individuals: Greg Simonson, Danny Deaver, John McMartin, Greg Hagen, David Kopp, Jerry Chavez, Larry Louser, Orlin Bakkes, Molla Romine, and Al Hanson.  Motion died for lack of second.

 

The Commissioners decided to each write down the 10 members that they would like to see on the Committee. The names would be tallied and the selection would be decided on by highest number of nominations.

 

The first tally was counted as follows:

 

A second tally was then taken for the remaining four spaces on the committee. The count was as follows:

 

Moved by Comm. Christianson, seconded by Comm. Nybakken to extend an invitation through a letter to the following selected Committee Members: Danny Deaver, John MacMartin, Greg Hagen, David Kopp, Jerry Chavez, Molla Romine, Orlin Backes, Bruce Walker, Al Hanson, and Chuck Leet. Roll call: all voted yes; motion carried. The Commission asked the Auditor’s Office to draft a letter of invitation to the above members, listing the criteria for the committee, and to send the letter to each Commissioner for review. The Commission asked Nicole to contact the above selected members to see if they were still interested in serving on the committee before the letter is sent.

 

The next Building Space Needs meeting will be determined at the April 5^th regular Commissioner meeting. Before this meeting, Nicole is to contact the Architect, Don Davison to find out when would be best for him.

 

At 9:39 a.m., with no further business, the meeting was adjourned.  

 

ACCEPTED AND APPROVED THIS 19^TH DAY OF APRIL, 2011. 

s/ Jerome Gruenberg

Chairman, Ward County Board of Commissioners

ATTEST:

s/ Devra Smestad

Auditor/Treasurer, Ward County