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February 21, 2012 Regular Commission MeetingMinutes of the Board of Ward County Commissioners
February 21, 2012
The regular meeting of the Ward County Commission was called to order by Chairman Fjeldahl at 9:00 a.m. with Comms. Gruenberg, Christianson, Erickson, and Nybakken present. Also present were Highway Engineer Dana Larsen, States Attorney Roza Larson, and Auditor/Treasurer Devra Smestad.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the agenda with additions or corrections. Roll call: all voted yes; motion carried.
Moved by Comm. Gruenberg, seconded by Comm. Erickson to approve the minutes from the February 7, 2012 regular meeting. Roll call: all voted yes; motion carried.
Smestad presented the bills. Moved by Comm. Gruenberg, seconded by Comm. Erickson to approve 2012 Social Welfare bills of $6,190.24, Human Service bills of $52,842.44 and the regular bills totaling $2,101,380.98. Roll call: all voted yes; motion carried.
Highway Engineer Dana Larsen appeared and presented information about the Township Oil Impact Application and the Road and Bridge Materials Equipment Rental and Supplies.
The Plaza/Makoti letter was then reviewed regarding County Road 9. Larson stated that there are several options being looked into but nothing has been definitely determined yet. Once a plan is determined, it needs to be approved by the State before the bid process can begin. Comm. Christianson suggested that Larsen send a letter to the City of Makoti, Rensch Garage and the senders of the Plaza/Makoti letter regarding this issue. He also requested that the Commission get an electric copy of the letter.
Moved by Comm. Christianson, seconded by Comm. Gruenberg to receive and file the letter from Plaza/Makoti referencing County Road 9. Roll call: all voted yes; motion carried.
Emergency Manager Amanda Schooling appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to accept, approve and authorize the Chairman to sign the two North Dakota Department of Emergency Services Grants for Training and Exercise in the amounts of $19,000 and $18,000 respectively. Roll call: all voted yes; motion carried.
Auditor/Treasurer Devra Smestad appeared. Smestad requested guidance in paying the Swanson/Warcup bill for non-acquisition related matters. The State AG appointed Swanson/Warcup for the purpose of handling issues like demolition. But, the ND DES is refusing to pay for any more bills. Bobbie Ripplinger from Swanson/Warcup appeared to assist in answering any questions. After some discussion, the Commission asked Smestad to check with the State before the next meeting and find out why they are not paying for non-acquisition related services, i.e. demolition related services. Moved by Comm. Nybakken, seconded by Comm. Erickson to table the bill until the March 6th meeting. Roll call: all voted yes; motion carried.
Ripplinger then appeared to discuss the letters sent out regarding voluntary acquisition. Out of the 64 letters, 36 letters have already responded. Comm. Christianson asked who reviewed this letter before it was sent out. Ripplinger stated that no one from the county reviewed the letter, but stated that any future correspondence could/would be sent to the Commissioners for their review.
Smestad appeared to comment on the Non-Grant Funded Acquisitions Committee and the CDBG Committee. Moved by Comm. Christianson, seconded by Comm. Nybakken to approve the recommendation that the Souris Basin Planning Council is asked to work with the CDBG Committee to administer the grant applications and verify Low to Moderate Income eligibilities for projects. Roll call: all voted yes; motion carried.
Director of Tax Equalization Mike Vendsel appeared. Moved by Comm. Nybakken, seconded by Comm. Christianson to approve the following applications for abatement and/or correction of errors of assessments:
The following property was replatted and taxed on a different parcel number and need to be removed from the tax rolls:
The following have submitted documents and qualify for the two year new construction exemption:
The following have submitted documents and qualify for the disabled veterans exemption:
The following have submitted documents and qualify for the homestead credit:
The following no longer qualify for the homestead credit and it needs to be removed from 2011:
Roll call: all voted yes; motion carried.
Moved by Comm. Gruenberg, seconded by Comm. Erickson to approve the 2 applications for Mobile Home tax abatements in the amount of $395.05. Roll call: all voted yes; motion carried.
At 9:48 a.m. the regular meeting was recessed and the Public Hearing on the request to vacate the section line from Dakota Land and Cattle Company and Ackerland Corporation on the following described property: that portion of the section line lying west of Township Road between Section 8 & 17 of Kirkelie Township (156-84) was opened.
Zoning Administrator/Building Inspector Mitch Flanagan appeared and distributed correspondence from Kirkelie Townshp in opposition of vacating the section line. Dean Rasmussen from Kadrmas, Lee & Jackson appeared to represent the applicant and to answer any questions. Appearing in opposition to the applicant were residents Jeff Hoverson, Jonathan Lochthowe, Tim Clause, and Joann Radamacher. Comm. Fjeldahl closed the public hearing at 10:16 a.m. Moved by Comm. Nybakken, seconded by Comm. Erickson to table vacating the section line. Roll call: all voted yes; motion carried.
Flanagan appeared and presented the variance application from Dakota Land and Cattle Company and Ackerland Corporation for the following property: S2SE S8-156-84 and NWNEN2NW S17-156-84. Dean Rasmussen appeared to represent the applicant and to answer any questions. Highway Engineer Dana Larson appeared and asked the Commission to place contingencies upon the approval of the variance. He asked that (1) the First District Health Unit approve the proposed sewer plan; (2) that a traffic study and impact on road study be done; (3) the bridge and rail road crossing be reviewed (will a signal need to be installed); (4) a storm/water study; and (5) that an Agreement with proposed housing association and Township for the roads be signed. Jonathan Lochthowe, a resident, appeared in opposition of the application. Gary Kramlich from Watne Inc. Realtors and Mike from Hunter James Construction also appeared in support of the project. Moved by Comm. Christianson, seconded by Comm. Gruenberg to refer the application back the Ward County Planning Commission for further review. Roll call: Comm. Christianson, Gruenberg, Erickson, and Fjeldahl voted yes; Comm. Nybakken voted no; motion carried.
Moved by Comm. Christianson, seconded by Comm. Gruenberg to approve the special use permit by Dale Rodgers for the following described property: Lots 13-18 Blk 11 and Lots 1-12 Blk 12 Niobe, plus adjacent vacated Kent St (S18-160-89). Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Christianson to approve the variance application request by Dale Rodgers for the following described property: Lots 13-18 Blk 11 and Lots 1-12 Blk 12 Niobe, plus adjacent vacated Kent St (S18-160-89). Roll call: Comm. Nybakken, Christianson, Gruenberg, and Fjeldahl voted yes; Comm. Erickson voted no; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Erickson to approve the special use permit by Gerald Koble for the following described property: Outlot 2 of NWSW S21-156-84.
Roll call: Comm. Nybakken, Erickson, Christianson, and Fjeldahl voted yes; Comm. Gruenberg voted no; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Erickson to deny the special use permit by Gerald Koble for the following described property: Outlot 2 of NWSW S21-156-84. Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Christianson to approve the final plat application by Dave Rose and Vince Van Heuvein for the following described property: Coulee View Estates being Outlot 1 S11-153-82. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the final plat application by David Iverson for the following described property: South Prairie Estates N2NE S11-153-83. Roll call: all voted yes; motion carried.
At 11:07 a.m. the meeting was recessed.
At 11:12 a.m. the meeting reconvened with all members present.
Smestad asked the Commission if they would like to schedule a building committee meeting. The Commission asked to see if the Citizens Committee could meet with the Commission on March 16th at 9:00 a.m. Smestad will let all committee members know of the upcoming meeting and notify the Commission of the confirmed time.
Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Christianson, seconded by Comm. Nybakken to receive and file the following correspondence: SWCA – Environmental Assessments; Carlson McCain – Request for Comments on Proposed Wells; John Steinberger – Tax Sale; Assistant States Attorney Robert Slorby – Response to Steinberger’s Letter; NDSU Extension Service – 2011 Flood Report; Alliance Pipeline – Tioga Lateral Project Pipeline; City of Minot – Annexation. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to receive and file the monthly reports including the financial and Sheriff report. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Gruenberg to approve the 2012 contract with Kenmare Community Development Corp. Roll call: all voted yes; motion carried.
Moved by Comm. Gruenberg, seconded by Comm. Nybakken to have Comm. Christianson represent Ward County at the Vision West ND Consortium with Comm. Fjeldahl as the alternate. Roll call: all voted yes; motion carried.
Moved by Comm. Nybakken, seconded by Comm. Gruenberg to approve the raffle permit for Habitat for Humanity. Roll call: all voted yes; motion carried.
Moved by Comm. Gruenberg, seconded by Comm. Nybakken to approve the YWCA request for 6 parking spaces in the west parking lot. Roll call: all voted yes; motion carried.
Smestad will notify Building Supervisor Ron Overly about the decision and have the YWCA make arrangements with him.
Moved by Comm. Christianson, seconded by Comm. Gruenberg to refer the RCP Request for Site locations within 385’ of Aux Sable’s Pipelines to Tax Equalization Director Mike Vendsel’s office. Roll call: all voted yes; motion carried.
Moved by Comm. Gruenberg, seconded by Comm. Nybakken to approve the following payroll amendments: Richard W. Bolonchuk – County Director V - W.C. Social Service (Level 34); Danielle Ritchie – Administrative Assistant – UCC Processor – County Recorder (Level 14); Tanya Triplett - Social Worker III/Child Abuse & Neglect – W.C. Social Services (Level 19); Thelma Williams Watkins – Social Work Trainee – W.C. Social Services (Level 19). Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the transfer of $1500 from the Sheriff’s salary account in the General Fund (001-5901-420-10-00) to the Drug Proceeds Fund (#406) from which the informants can be paid without affecting payroll. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Gruenberg to accept the low bid for the absentee ballot envelopes from Synergy Graphics. Roll call: all voted yes; motion carried.
At 11:35 p.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 6th DAY OF MARCH, 2012.
s/ Jack Nybakken, Vice-Chairman, Ward County Board of Commissioners
ATTEST: s/ Devra Smestad, Auditor/Treasurer, Ward County
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