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March 6, 2012 Regular Commission MeetingMinutes of the Board of Ward County Commissioners
March 6, 2012
The regular meeting of the Ward County Commission was called to order by Vice-Chairman Nybakken at 9:00 a.m. with Comms. Christianson and Erickson present. Also present were Highway Engineer Dana Larsen, States Attorney Roza Larson, and Auditor/Treasurer Devra Smestad.
Moved by Comm. Erickson, seconded by Comm. Christianson to approve the agenda with additions or corrections. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the minutes from the February 21, 2012 regular meeting. Roll call: all voted yes; motion carried.
Smestad presented the bills. Moved by Comm. Christianson, seconded by Comm. Erickson to approve Social Welfare bills of $39,044.45 and the regular bills totaling $525,609.25. Roll call: all voted yes; motion carried.
Highway Engineer Dana Larsen appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to change one of the Maintenance Foreman position (grade 20) to Road Foreman position (grade 22). Roll call: all voted yes; motion carried.
Attorney John Warcup appeared from Swanson/Warcup. Warcup updated the Commission on the approximately 64 letters that they had sent out regarding voluntary acquisition. Moved by Comm. Christianson, seconded by Comm. Erickson to move forward with the contacting of those property owners that showed interest in the voluntary acquisition process and make an offer. Roll call: all voted yes; motion carried.
Smestad presented additional properties that have been identified for the voluntary acquisition program. Moved by Comm. Christianson, seconded by Comm. Erickson to accept the additional properties and amend the application with the State. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to receive and file the final copy of the Voluntary Acquisition Policy. Roll call: all voted yes; motion carried.
Zoning Administrator/Building Inspector Mitch Flanagan appeared. Moved by Comm. Erickson, seconded by Comm. Christianson to approve the plat application submitted by Brian Sys for the following described property: NWSW S12-156-84 (Kirkelie Township). Roll call: all voted yes; motion carried.
Director of Tax Equalization Mike Vendsel appeared. Moved by Comm. Erickson, seconded by Comm. Christianson to approve the following properties are owned by a tax exempt entity and need to be removed from the tax roll:
The following properties were assessed by fully leased, but only a fraction of the property was leased:
The following properties had been leased, but now cancelled and the lease values need to be removed from the tax roll as listed:
The following structure was assessed on a different parcel:
The following have submitted documents and qualify for the two year new construction exemption:
Roll call: all voted yes; motion carried.
On March 16, 2012 the Commission and the Citizen Committee will meet at 9:00 a.m. to discuss building space needs.
Potential new location for Social Services was reviewed by the Commission from Mary Kulig. No action was taken at this time.
Auditor/Treasurer Devra Smestad appeared. Moved by Comm. Christianson, seconded by Comm. Erickson to receive and file the following correspondence: Oil & Gas Division – permit; ND Association Oil & Gas Producing Counties – Road restriction management system; ND Dept. of Health – renewal of permit; ND Public Service Commission – Enbridge Pipeline application & public hearing; SWCA – environmental assessments; Amanda Schooling – updates on levee repairs & grants. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Christianson to receive and file the pledged securities report. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the request to cancel checks outstanding over one year old. Roll call: all voted yes; motion carried.
Moved by Comm. Erickson, seconded by Comm. Christianson to approve the special event permit submitted by M&S Concession for March 16th & 17th, 2012. Roll call: all voted yes; motion carried.
Moved by Comm. Christianson, seconded by Comm. Erickson to accept the bid from The Printers for the ballots and supplies for the 2012 Elections. Roll call: all voted yes; motion carried.
On March 7, 2012 at 1:30 p.m. the Commission will interview for the Building Supervisor position.
Moved by Comm. Christianson, seconded by Comm. Erickson to approve the following payroll amendments: Daniel Greene – Assistant Director of Emergency Management – Emergency Management (Grade 20); Thomas Miltenberger – Correctional Officer – Sheriff’s Department (Level 16). Roll call: all voted yes; motion carried.
The Commission discussed the future of mailing agenda packet information and the delay that will be caused by the potential closing of the Minot processing center.
The Commission will set a date for the 180 day evaluations for the Ward County Recorder and the Emergency Manager.
At 10:03 a.m., with no further business, the meeting was adjourned.
ACCEPTED AND APPROVED THIS 20th DAY OF MARCH, 2012.
s/ John Fjeldahl, Chairman, Ward County Board of Commissioners
ATTEST: s/ Devra Smestad, Auditor/Treasurer, Ward County
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